Business Details
26 Years
experience
Expert Conference Management Services
East Coast Conferences (ECC) is a professional conference and event management business established in 2000, based in Coffs Harbour on Australia's eastern seaboard. Our small, experienced team provides personalized service, leveraging over two decades of expertise in organizing conferences and special events. As active members of Meetings & Events Australia (MEA), we adhere to industry best practices while utilizing the latest technologies to deliver tailored solutions.Our growing network of regional associates ensures consistent high-quality service across all Australian destinations. Clients benefit from our comprehensive conference management system, which guides committees through every organizational component, supported by transparent communication and value-driven outcomes. Our repeat business rate exceeding 90% reflects our commitment to excellence and client satisfaction.
Services
Conference Management
Event Planning
Venue Coordination
Sponsorship Sales
On-site Management
Delegate Registration
Program Development
Technical Support
Marketing Assistance
Financial Management
Details
- Year established: 2000
Highlights and features
- Experienced team since 1999
- Personalized service from a small professional team
- Active member of MEA (Meetings & Events Australia)
- Flexible and tailored conference management solutions
- Proven track record with diverse industries
Associations and certifications
- Meetings & Events Australia (MEA)
What people say
Efficient work ethic
Excellent communication
Superior organizing skills
Calm under pressure
Fun to work with
Services
Conference Management
Our comprehensive conference management system guides committees through every organizational component. We handle budgeting, scheduling, venue selection, and delegate registration while maintaining transparent communication throughout the planning process. Clients benefit from our industry expertise and personalized approach to event execution.
Venue Coordination
We provide expert venue liaison services including site inspections, contract negotiations, and logistical coordination. Our team ensures facilities meet technical requirements while maintaining budgetary constraints. Regular site visits guarantee optimal setup for conference requirements.
Sponsorship Sales
Our sponsorship management includes identifying potential partners, creating tailored packages, and handling financial arrangements. We develop mutually beneficial agreements that enhance conference funding while delivering value to sponsors through strategic exposure opportunities.
On-site Management
We provide comprehensive on-site support including technical coordination, speaker management, and attendee assistance. Our team handles real-time problem solving while maintaining event flow. This includes managing audiovisual requirements and ensuring smooth program transitions throughout the conference.
Delegate Registration
Our registration system manages delegate sign-ups, accommodation bookings, and travel arrangements. We provide personalized support to attendees while maintaining accurate participant records. The system includes communication tools for pre-event information and real-time updates during conferences.
People
Amy Mcintosh
Principal
With East Coast Conferences since 2008, Amy brings extensive international conference experience. She co-owns the business and specializes in all aspects of conference management.
Jayne Hindle
Principal
Over 20 years' experience in event management, Jayne co-owns ECC since 2011. She specializes in large-scale conference coordination with delegate numbers exceeding 1500 attendees.
Jasmine Durbidge
Conference Manager
Joining ECC in 2013, Jasmine manages sponsor registrations and speaker coordination. She brings over a decade of event industry experience handling conferences for 20500+ delegates.
Jodie
Sponsorship Specialist
Specializing in sponsorship sales since 2013, Jodie combines marketing expertise with on-site management. Her background includes seven years as STA Travel's Sales & Marketing Manager.
Questions
Do you only organize conferences on the East Coast?
While based in Coffs Harbour, we organize conferences across all Australian states and territories.
What size conferences do you handle?
We manage events ranging from 100 to 600+ delegates with diverse program complexities.
How involved are you in conference management?
We offer comprehensive services covering all aspects or tailored partial arrangements as needed.
Why choose East Coast Conferences?
Our personalized service, industry expertise, and proven track record ensure successful event outcomes.
Do you have repeat clients?
Over 90% of our business comes from repeat clients and referrals, reflecting our service quality.
What industries do you specialize in?
We work across agricultural, environmental, health, and various other industry sectors.
